Find student tools in General
Open General. EDUBase App Links and Widgets are first, followed by the black Student Extras heading. Its links are, in order: Parents App, Notice Board, PTM (Parent Teacher Meeting), Student Diary, Student Notes, Vacation Work, Student Assignments, Student Leave Approval and Complaint & Suggestions.
The same group appears on classic and new layouts. Choose a link underneath the heading. Parents App keeps its Analyticals, OTP Portal, Login Link and Privileges tabs. PTM keeps its Event, Create, Meetings and Reports tabs. Other General modules follow below. Existing screen permissions, saved links and workflows remain the same. The privilege categories in Users & Privileges remain unchanged. This group is separate from Admissions → Student Card and Certificates.
Current PTM selection, list and print
This note replaces the earlier separate-sheet instructions below. In General → PTM → Create PTM or PTM Meetings → Edit, the teacher picker has a full-width scrollable list and shows staff names in the selected choices. Existing evaluated-meeting edit restrictions still apply.
PTM Meetings starts with the latest meeting date first. Use the sort toolbar or the sortable Campus, Class, PTM Date, PTM Type and Notes headings to change the order.
Print still lets you choose meetings for the same class and campus. The selected meetings now merge into each student's PTM History, newest first, with the student's identity shown once across their history rows. Selected earlier remarks remain included even when the newest evaluation is unfinished: that row shows Remarks pending. Unrecorded codes stay blank; a saved Absent remains Absent. Review the complete preview before printing.
Teacher App PTM details
In the updated Teacher App → PTM → meeting → child, the evaluation shows Test Type, exam From/To dates and duration, plus meeting start/end times when set. Exam marks can prefill; previously saved marks take priority. Saved subject and general remarks, strengths, weakness, improvement, complaint and suggestion remain visible and editable. Saving a subject from an older client preserves existing web values that the client did not submit. Opening a meeting sends nothing; existing evaluation save and notification behavior still applies.
Current PTM printing and editing
These instructions replace the earlier Show Old History checkbox instructions below. Open General → PTM → Print on a meeting row (the PTM Meetings tab in the New Layout). A window lists meetings for that same class and campus. All meetings start selected; untick any you do not need, or use Select all meetings. Select at least one and press Print selected. Review the sheets, then press Print for the browser print dialog.
Each selected meeting prints as a separate sheet with its own header and students. The print preview has no Show Old History or Hide PTM ID / Date checkbox. Unrecorded attendance, mood and other evaluation fields stay blank; a row without evaluation keeps handwriting space, while an evaluated row uses a compact height for its saved content.
Edit uses the same form and layout as Create PTM, filled with the meeting's saved choices. Before evaluation, you can edit the meeting setup, student selection, subjects, event, Test Type and exam dates, teachers and PTM Date. Once any evaluation data exists, only Teachers holding the meeting and PTM Date can change. Attendance, remarks, subject performance, entered marks or a saved voice note can make the meeting evaluated. Other setup controls are locked, and the server refuses changes to them too. Changing teachers or the date does not erase evaluations.
Three screens, used in this order
- General › PTM Events — the whole occasion, e.g. "1st Term PTM 2026-27".
- General › PTM — one class's sitting inside that event.
- Evaluation — what was said about each child.
Setting one up
- Open PTM Events and press New PTM Event. Give it a name and the dates. It is saved as a Draft — nobody is told yet.
- Open PTM and press Create for each class: the campus, class, session and sections (only sections with active students are listed; every student is ticked; pick All, Boys or Girls above the list for a boys-only or girls-only meeting — only those students stay ticked, and students with no gender recorded are listed only under All — then untick anyone to leave them out), the subjects (all ticked), the date, which event it belongs to, and which teachers are holding it — pick as many as will actually be sitting in the room.
- Go back to PTM Events and press Publish.
When two teachers share a meeting
Pick both. Every teacher you add sees the meeting in their own teacher app and can record attendance, remarks and subject performance in it — they are writing into the same meeting, not separate copies. The first teacher you pick is the one the PTM Report names as holding it. Removing a teacher from the list takes the meeting out of their app.
What each teacher records
Who came and their relation, the contact number of the person who actually turned up, what was discussed, the child's strengths, weak areas and areas for improvement, an overall grade, and the performance subject by subject. Where the school has switched recording on, the teacher can record the meeting and get the notes written automatically — to check and correct before saving.
Marks filled in for you
On Create PTM, pick a Test Type (for example First Term Exam) and the exam dates from and to. On the Evaluation screen each subject's obtained and total marks are then filled in automatically — the sum of every test of that type in those dates. The teacher can still change a number before saving.
Unpublishing and deleting an event
A published event has an Unpublish button. It puts the event back to Draft and takes its meetings off the parent and teacher apps. Nothing is sent when you unpublish; publishing it again notifies the families again. An event can be deleted only when no PTM is attached to it — delete its class meetings first.
Printing a child's history
On PTM Meetings, press Print. Tick Show Old History to print every PTM each child has had in this class — newest on top — so first term, second term and final term remarks are on one sheet. Leave it unticked to print only this meeting.
Reading it back
General › PTM Report puts every event side by side: attendance rate per class, which subjects came up weak, the list of families who did not come, and the feedback parents sent. The owner app carries the same figures, with the recordings playable.