Preview and edit a card or certificate
Open Admissions → Student Card and Certificates → Print Cards & Certificates in the New Layout and choose a campus. Each named template has Preview. With students selected, use Previous student and Next student to review the selection. Without a selection, Preview uses the first student in the loaded grid, or clearly marked sample data when no student is loaded.
Preview uses the print renderer without issuing a certificate or creating a Certificate Logs entry. Reference numbers remain provisional until printing. Use Edit to open that exact campus template in the existing certificate editor. Update its header, body or footer using the listed merge fields, then save and return to this screen to review and print the saved template. The template is unchanged until an edit is saved. Edit is shown only to users with certificate update permission; the school owner retains access. Existing leaving-certificate status and fee checks still apply when printing.
Student Card and Certificates
Open Admissions → Student Card and Certificates. In the New Layout, choose a campus to see its cards and certificates listed by name, select the document and students, then open Print Selected Document. Changing campus clears the old template and students. Certificate Logs and Student QR Code are views on the same page. Date Sheets remain under Exam & Attendance. View classic layout keeps the earlier document selector.
Print a document
Open Admissions → Student Card and Certificates, choose the document and students, then press Print Selected Document. Preview the result before printing.
Leaving certificates: two separate checks
- Student must be inactive: a currently enrolled student cannot receive a leaving certificate. Review their status in Manage Students. Change it only when the student has actually left, graduated or been suspended, then select the student again.
- Outstanding fees must be cleared: the fee warning shows each unpaid student's name, SID and outstanding amount. If your account can view fee challans, Go to Pay opens that student's payment screen. Clear the dues through the usual payment process, return to the certificate selection and select the student again to refresh the balance.
For a mixed selection, the status warning appears first. You can explicitly continue with the inactive students, then print the eligible students whose fees are clear. The warnings name the students excluded from printing. Only certificates actually prepared for eligible students are added to Admissions → Student Card and Certificates → Certificate Logs tab.
These checks do not change student status or record a payment. A temporarily frozen fee is still an outstanding debt; it must be cleared before a leaving certificate is issued.
School logo on Student Card New
The card uses the selected student's campus logo. If its thumbnail is absent or cannot load, the original logo is used when available. If both files are missing, update that campus's branding and print again. A different campus's logo is never substituted.
Check the logo and student details in the preview and in the printed copy or PDF. Template wording is managed under Admin → Manage Certificates.