What Student Management does
Admit students, keep their profiles, family links, photos and documents current, and move them between classes and campuses without retyping anything. Enquiries, admission approvals, class capacity and bulk edits are all handled on the same screens the rest of the system reads from, so fees, attendance and exams always see the same child.
How your team uses it, step by step
Admit a new student
- 1
Open Admissions › Manage Students › Add Student
- 2
Fill the profile, guardian and family details
- 3
Choose campus, class, section and fee plan
- 4
Save; the first fee challan can be generated immediately
Promote a class at year end
- 1
Open Extras › Batch Transfer/Promote Students
- 2
Pick the source campus, class and section
- 3
Choose the target class and session
- 4
Confirm; exam and fee history stays with each child
Portal screens in this module
- Manage Students
- Admission Queries
- Admission Approvals
- Admission Capacity
- All Students
- Batch Transfer/Promote Students
- Add Bulk Students
- Students By User
- Student QR Code
- Roll Number Series
- Student Strength Summary
Reports you can print or export
- Student Strength Summary
- New Admissions report
- Inactive / Left Students report
- Student list by class, section, house or user
Common questions about Student Management
Can we import our existing students from Excel?
What happens to a student who leaves and comes back?
Can we stop admissions when a class is full?
How to use Student Management, step by step
Student Change Log: who changed what, and when
The full history of one student record — admission form, status and fee plan — with the old value, the new value, the person and the time.
One receipt for a payment that covers several months
How to print a single combined fee receipt instead of a separate slip per month, and what the combined slip shows.
Generating fee challans automatically each month
Set the generation date, due date and expiry once, choose whether parents are told, and EDUBase creates the challans on that date every month.
Correct a wrong paid challan
Remove only the incorrect payment transaction, then record it again with the right details.
Freeze a fee month until a promised clearance date
Keep students active while deferring selected fee months. Promised fees become payable automatically on the clearance date.
Admission inquiry follow-ups and discussed student fees
Plan inquiry calls, retain their history and record the fee agreed before admission.
Student Wise Fee Status Report: how many children paid, not how many rupees
Every student on the roll with their fee status for the chosen months — paid, partially paid, unpaid, or no challan generated — and exactly how each of those four numbers is worked out.
Student 360°: one child, every signal the school already holds
Profile, attendance, marks, position, fee, conduct, complaints, meetings and siblings for one student on a single screen — what each number means, and what the 360° Score is actually made of.
Bulk Challan Generation: billing a whole school, and telling the parents
Generate challans for everyone a filter matches without loading the student list, send the SMS in the same click — and why a student who has never been billed produces more than one challan.
Choose the original or combined Fee Plans layout
Keep the original Create and View/Edit forms, or use the combined workspace and save your own layout default.
Freezing a student: the Frozen status
How to freeze a student who is away for a period (Umrah, travel abroad) so no fee challan is generated and they drop off attendance and exam rosters, what every grid shows for them, and how to bring them back.
Recording why a student left: the Left Reason column
Where to write the reason when a student is marked Left, Expelled, Suspended or Graduated, and how it appears in the Left Reason column of the Inactive Student Report.
Printing leaving certificates and student cards
Understand the separate student-status and unpaid-fee checks, open the payment screen, and check your campus logo before printing.
Choose your Class Wise Fee Report layout
Review the original fee report with local search, pages and complete Print.
Choose your Month Wise Fee Report layout
Review the original fee report with local search, pages and complete Print.
Choose your Monthly Particular Wise Fee Report layout
Review the original fee report with local search, pages and complete Print.
Choose your Tuition Fee Report layout
Review assigned tuition statistics with the original selection, columns, export and Print.
Print a clear thermal payment receipt
Print a clear thermal payment receipt
Choose your Fee Intimation Report layout
Review the original fee report with local search, pages and complete Print.
Choose your Detail Fee Report layout
Review the original fee report with local search, pages and complete Print.
Choose your New Admissions Report layout
Review real student server pages with original filters, fees, saved columns and current-page Print.
Choose your Inactive Student Report layout
Review real student server pages with original filters, fees, saved columns and current-page Print.
Choose your Family Wise Fee Defaulters layout
Choose a layout for the existing Fee Defaulters Family Wise report.
Choose your Month Wise Fee Defaulters layout
Choose a layout for the existing Fee Defaulters Month Wise report.
Choose your Total Amount Fee Defaulters layout
Choose a layout for the existing Fee Defaulters Total Amount report.
Choose your Day Wise Paid Challans layout
Choose a layout for the existing Day Wise Paid Challans report.
Choose your Day Wise Paid Challans Report layout
Choose a layout for the existing Day Wise Paid Challans Report report.
Choose your Payment History layout
Choose a layout for the existing Payment History report.
Choose your Paid Fee Challans layout
Choose a layout for the existing Paid Fee Challans report.
Choose your Class Wise Fee Particular Report layout
Choose a layout for the existing Class Wise Fee Particular Report report.
Choose your Student Fee Sheet layout
Choose a layout for the existing Student Fee Sheet report.
Choose your Student Wise Fee Status layout
Choose a layout for the existing Student Wise Fee Status report.
Related modules and apps
Browse all modules, see the mobile apps, or read the Feature Book.
See Student Management on your own data.
Book a free online demo and we will walk through this module using your classes, fee plans and reports.